QuickBooks Time: Flexible Time Tracking for US Small Businesses
QuickBooks Time lets US teams track hours from phones, tablets, or the web with GPS stamping and one-click sync into QuickBooks payroll.
For small businesses that need to track employee hours without paper timesheets or standalone clocks, Intuit’s QuickBooks Time (formerly TSheets) offers a flexible, app-based approach. It is designed for US-based teams that want clock-in flexibility, job-costing detail, and a clean path into payroll.
How Tracking Works
Employees can clock in and out from a smartphone app, a web browser, or a tablet mounted at a job site. The mobile app captures GPS location data when an employee clocks in, giving office staff a view of who is on the clock and where they are working. Workers can also switch between job codes or service items mid-shift, which is useful for businesses that bill different rates or need to allocate labor costs to specific projects.
Who Benefits Most
The tool is generally aimed at businesses with mobile or shift-based workforces, such as construction, landscaping, home services, and retail. Schedulers can build and publish shifts, and employees can receive notifications about upcoming work or schedule changes. For teams that already run payroll through QuickBooks Online or QuickBooks Desktop, the primary advantage is eliminating manual data entry at the end of a pay period.
Syncing with QuickBooks Payroll
Because QuickBooks Time is an Intuit product, its strongest feature is its integration with the broader QuickBooks ecosystem. Approved timesheets can be imported directly into QuickBooks payroll runs. This reduces the risk of transcription errors and shortens the time it takes to process payroll. When setting up the sync, it is important to ensure that your payroll items and job codes are mapped correctly so that regular hours, overtime, and leave balances flow into the right categories.
Getting Started
If you are already using QuickBooks Online Payroll or QuickBooks Desktop Payroll, you can usually add QuickBooks Time from your existing subscription dashboard. New users can sign up directly through the QuickBooks Time product page. Once activated, the practical first step is to invite a few employees to download the mobile app and run a test pay period to confirm that your job codes and payroll mapping are working as expected before rolling it out to the entire team.