QuickBooks Hawaii UC-B6 Report: What It Fills In and What You Must Check
QuickBooks prefills most of Hawaii's quarterly unemployment wage report, but employers must verify calculations and submit the original state form.
QuickBooks generates a dedicated report to help Hawaii employers complete Form UC-B6, the Quarterly Wage, Contribution and Employment and Training Assessment Report. The report pulls wage and tax data directly from payroll records, but the form itself remains a controlled document that Hawaii does not allow employers to download or reprint — only the original forms the state mails to each employer are accepted.
Who Must File Electronically
Hawaii requires employers with nine or more employees to submit their quarterly contribution and wage reports electronically. Employers falling under that threshold should watch for the original UC-B6 form in the mail and use the QuickBooks report as a worksheet to transfer figures onto it.
What QuickBooks Prefills
When company, payroll, and employee data are all set up correctly in QuickBooks, the software handles most of the calculations automatically. Employers generally only need to review the prepopulated fields and fill in anything the program could not derive on its own.
Employees who earned no wages during the quarter are excluded from the report entirely. If an employee is missing a Social Security number, that field is left blank rather than estimated.
Wage Lines and Employee Totals
The form breaks wage totals into several lines. Line 4 totals only the wages shown on the main page. When a business has more than eight employees, the main page lists none of them individually — instead, a continuation sheet (Form UC-B6-A) captures each employee’s quarterly wage information. Line 5 totals wages across all continuation sheets, and Line 6 represents the grand total of wages paid for the entire quarter.
If total wages for the quarter are zero, the report enters “No Payroll” on Line 6. Employers with active accounts who had no payroll during the quarter must still submit the form with that notation.
Tax and Assessment Calculations
QuickBooks derives excess wages on Line 7 by subtracting net taxable wages (Line 8) from total quarterly wages (Line 6). Line 9 multiplies Line 8 wages by the employer’s contribution rate to determine unemployment insurance tax owed.
Line 10 calculates the Employment and Training Assessment, which is driven by the employer’s UI rate. If the UI rate is 0.00% or 5.4%, the assessment rate is also 0.00%. For any UI rate between those two figures, the assessment rate is 0.01%. Line 11 then sums Lines 9 and 10 for the total amount due.
Overpayments and Adjusted Contributions
Employers who received a state credit notification can enter the overpayment amount on Line 12. QuickBooks subtracts that figure from the Line 11 total to arrive at adjusted contributions due on Line 13. The report continues with additional calculations beyond that line.
Filing Deadline and Mailing Address
The UC-B6 report covers unemployment insurance tax on wages paid during the calendar quarter and is due on or before the last day of the month following the close of that quarter. When the deadline falls on a weekend or legal holiday, the filing date moves to the next banking day. Completed forms are mailed to the State Tax Collector at P.O. Box 3223, Honolulu, HI 96801-3223.
What to Watch For
The main pitfall is assuming the report replaces the official form — it does not. Employers should treat the QuickBooks output as a preparation tool, verify every calculated field against their payroll records, and confirm that employee Social Security numbers and wage figures are accurate before transcribing them onto the state’s original document. Missing the quarterly deadline or filing with incomplete employee data can trigger state notices and corrections down the line.
For broader QuickBooks payroll help, including state wage report troubleshooting and form-generation issues, community resources and knowledge bases can walk through common setup problems that cause incorrect totals.