QuickBooks Hawaii Form UC-B6 Report: What It Fills In and What You Must Check

QuickBooks Desktop includes a built-in report designed to help Hawaii employers complete Form UC-B6 — the Quarterly Wage, Contribution and Employment and Training Assessment Report. The form covers unemployment insurance tax on wages paid during a given calendar quarter, and QuickBooks attempts to prefill most of the fields automatically based on existing company, payroll, and employee data. Even so, employers remain responsible for reviewing every line and confirming accuracy before filing.

What the Report Covers

The UC-B6 report in QuickBooks pulls wage and tax data directly from the company file. When all payroll information has been entered correctly throughout the quarter, the report generally requires little to no manual data entry. However, the software does not catch every scenario on its own, so a careful review of fields that QuickBooks did not populate is essential.

One important limitation: the report only lists employees who had wages during the quarter. Workers with no quarterly wages will not appear. Similarly, if an employee is missing a Social Security number in the system, that field is left blank on the form rather than filled with incorrect data.

Understanding the Wage Lines

The form breaks total wages into several lines, and QuickBooks calculates each one based on the payroll records in the company file:

• Line 4 — Total wages on this page: This figure represents only the wages shown on the current page. If a business has more than eight employees, no workers are listed on the main form page. Instead, a continuation sheet — Form UC-B6-A — is used for employee quarterly details.
• Line 5 — Total from other pages: This is the combined wage total from all continuation sheets.
• Line 6 — Total wages this quarter: This is the grand total of all wages paid during the reporting period. If the amount is zero, QuickBooks enters “No Payroll” on this line. Active employers without payroll for the quarter are still required to submit the form with that notation.
• Line 7 — Excess wages: QuickBooks calculates this figure by subtracting net taxable wages from total wages, based on the state’s wage base rules.

Filing Requirements and Deadlines

Form UC-B6 is due on or before the last day of the month following the close of the calendar quarter. When the deadline falls on a weekend or legal holiday, the due date shifts to the next banking day. Completed forms can be mailed to the State Tax Collector at P.O. Box 3223, Honolulu, HI 96801-3223.

Employers with nine or more employees face an additional requirement: quarterly contribution and wage reports must be submitted electronically. Hawaii does not accept paper filings from employers at or above that threshold. Application details and electronic filing information are available through the Hawaii Department of Labor and Industrial Relations.

A Critical Note on the Form Itself

QuickBooks can generate the data needed to complete UC-B6, but the actual form is a controlled document. It cannot be downloaded or reprinted from within the software. Hawaii only accepts the original forms issued directly to each employer. The QuickBooks report is a preparation tool — not a substitute for the official form.

Getting the Numbers Right

For employers who want to verify where specific figures originate, QuickBooks provides traceability into the underlying payroll data. The form window includes a Help button for general navigation and field-level guidance. Users can also review how unemployment insurance amounts are calculated, summarize payroll data in a spreadsheet for independent verification, or save a copy of the completed form as a PDF for internal recordkeeping.

When payroll data has been maintained consistently throughout the quarter, the UC-B6 report typically requires minimal manual intervention. But because the form carries tax and compliance implications, every prepopulated field warrants a second look before the official document is completed and submitted.