Items & Inventory
Managing Items in QuickBooks Desktop: Adding, Editing, and Deleting
QuickBooks Desktop users navigating item management face specific list limits and type restrictions that affect how invoices and sales forms are built.
Community Issues
Problems, outages, and quirks that QuickBooks users are reporting — tracked and explained by the desk.
Fixed Assets & Depreciation
Managing Fixed Assets and Depreciation in QuickBooks Online Advanced
QuickBooks Online Advanced includes a built-in Fixed Assets app for tracking asset depreciation schedules, handling accumulated depreciation, and reviewing auto-generated drafts.
Integrations
Invoice with Google Calendar Integration Discontinued in QuickBooks Online
QuickBooks Online users who relied on the Invoice with Google Calendar integration report the app is no longer available as of November 2024, leaving billing workflows stranded.
Payroll
Getting Started With QuickBooks Online Payroll: What Setup Actually Requires
A walkthrough of the QuickBooks Online Payroll setup process, including the business details, tax account numbers, and employee information you need before running your first paycheck.
Payroll
Filing State W-2s With QuickBooks Desktop Payroll Enhanced
QuickBooks Desktop Payroll Enhanced users must manually create and submit state W-2 files, a multi-step process involving Excel and the interview wizard.
Conversions
Converting a QuickBooks Desktop Windows File to QuickBooks Desktop for Mac
How to move a company file from QuickBooks Desktop for Windows to QuickBooks Desktop for Mac, including the steps and what data does not carry over.
Integrations
Connecting Shopify to QuickBooks Online: What You Need and What to Expect
A walkthrough of the Shopify Connector by QuickBooks Online, covering setup, transaction import settings, product matching, and payout account configuration.
Integrations & Sync
Connecting OpenCart to QuickBooks Online Through OneSaas
How to configure OneSaas to sync OpenCart orders, products, and stock levels with QuickBooks Online, including workflow options and customer-mapping settings.
Payments
Connecting an Existing QuickBooks Payments Account to a New Product
QuickBooks Payments accounts are tied to one product at sign-up. Here is how to manually link that account when moving to QuickBooks Online, Desktop, or Mac.
Banking & Feeds
Connecting an Amazon Business account to QuickBooks Online
How to link Amazon Business purchases to QuickBooks Online using the Amazon Business Purchases app, review imported transactions, and manage payment and category settings.
Banking & Feeds
Connect to PayPal App: Setup, Admin Requirements, and Sync Fixes
QuickBooks Online users hit permission errors and missing transactions when connecting PayPal. Here is what the accepted answer says about admin credentials, history limits, and tax settings.
Banking & Feeds
Can't Find Your Bank When Connecting Online Banking in QuickBooks Online
QuickBooks Online users who cannot locate their bank during online banking setup can use several search strategies and submit a request to add unsupported institutions.
Payroll
What You Need Before Starting QuickBooks Online Payroll
QuickBooks Online Payroll setup walks through addresses, employee details, and tax account numbers. Here is what to gather before you begin.
Conversions & Migration
What Actually Migrates From QuickBooks Desktop to QuickBooks Online
QuickBooks Desktop-to-Online migration moves most lists and transactions, but inventory, payroll, sales tax, and attachments carry over with important caveats.
Sales Tax
Understanding Sales and Use Tax in QuickBooks Online: A Practical Breakdown
A breakdown of US sales and use tax concepts and how QuickBooks Online users can apply them when configuring tax tracking, nexus, and sourcing rules.
Job Costing & Reporting
Tracking Job Costs and Profitability in QuickBooks Desktop for Mac
Users on QuickBooks Desktop for Mac need to track job-specific costs like time, mileage, and purchases to invoice clients and measure project profitability accurately.
Users & Permissions
Setting Up Roles and Permissions for Paying Bills in QuickBooks Online
QuickBooks Online bill payment roles let you separate who enters, approves, and pays bills — here is how the permission structure works.
Fixed Assets & Depreciation
Setting Up Fixed Asset Manager in QuickBooks Desktop
How to configure Fixed Asset Manager in QuickBooks Desktop, from company file preparation through asset account creation and client import options for new and returning users.
Errors
Resolving Unrecoverable Errors in QuickBooks Desktop
QuickBooks Desktop can throw an unrecoverable error during routine tasks like saving, opening files, or running updates; here is how the community resolves it.
Sales Tax
Resolving Common QuickBooks Sales Tax Issues
Fix invoice templates showing tax on non-taxable sales and correct sales tax payments recorded through Write Checks instead of Pay Sales Tax.
Sales & Invoicing
Recording Total Daily Sales in QuickBooks Online With a Single Sales Receipt
A community-endorsed method for posting daily sales totals in QuickBooks Online using a recurring sales receipt that reconciles register readings against payment types.
Banking & Reconciliation
Reconciling Bank and Credit Card Accounts in QuickBooks for Mac
A walkthrough of the reconciliation workflow in QuickBooks Desktop for Mac, from matching statements to resolving discrepancies and clearing data-damage-related issues.
Payroll
QuickBooks Workforce State Agency Quick Links: What They Cover
QuickBooks Workforce consolidates direct links to state withholding, unemployment, and local tax agency websites so payroll users can file and pay without leaving the workflow.
QuickBooks Time
QuickBooks Time Reports: What's Available and How to Run Them
QuickBooks Time includes over a dozen report types covering payroll, approvals, job costing, GPS tracking, DCAA compliance, and audit logging for time-tracking data.